HR Administrator | Södertälje

Södertälje (Hybrid)
Fulltime, 40 hours/week
Start: As soon as possible
Assignment length: 6 months, with possibility of extension

About the role

We are currently looking for a proactive and self-driven HR Administrator / Business Administrator to support the Service Operations organisation. This is a broad and varied role where you will play a key part in both day-to-day operations and programme related activities.

You will act as a central support function, coordinating activities, maintaining structure, and enabling informed decision-making. The role combines traditional administrative responsibilities with a modern, digital mindset. A strong focus is placed on working efficiently using Office 365, digital tools, and AI-enabled solutions to improve quality, consistency, and ways of working.

You will work closely with managers and stakeholders across different teams and organisational levels, handling information from multiple internal and external sources and contributing hands-on to selected programme deliverables.

Key responsibilities

• Provide independent business and administrative support within Service Operations
• Coordinate meetings, calendars, schedules, and follow-up actions
• Handle sensitive and confidential information with integrity and sound judgement
• Prepare reports, presentations, and summaries based on data from various sources
• Maintain documentation, shared resources, and records (e.g. SharePoint)
• Support onboarding and offboarding coordination
• Contribute to programme tasks and operational deliverables
• Support basic budget tracking, cost follow-up, and purchasing activities
• Work extensively with Office 365 tools: SharePoint, Excel, Teams, Outlook, Planner, OneDrive, Lists
• Apply digital automation and AI-enabled tools to optimise workflows and processes
• Collaborate with stakeholders across different teams and organisational levels

Your background

• Relevant education or equivalent experience in business administration, HR administration, coordination, or operations support
• Strong proficiency in Office 365
• Experience working in a structured, fast-paced environment
• Fluent English, spoken and written (Swedish is an advantage but not a requirement)
• Interest in digital tools, automation, and AI-supported ways of working

We believe you are

• Independent, accountable, and proactive
• Highly organised, with strong planning and prioritisation skills
• Comfortable managing complexity and multiple parallel tasks
• Communicative, serviceminded, and collaborative
• Tech-savvy and curious about improving processes and ways of working

What the assignment offers

• A central and trusted role within an important business area
• Opportunity to influence structure, efficiency, and digital development
• A professional environment with clear expectations and autonomy
• Hybrid working model, based in Södertälje

Does this sound like a role where you would thrive and make an impact?

We look forward to receiving your application!